A programme that produces meetings
Delegation trips to DACH and the Nordics – a programme that delivers
Flights and hotels can be booked online. The hard part is getting a company’s management to block time in their calendar for you – and that takes outreach in their language and a network.
A programme that produces meetings
The trip is easy to organise – the programme is hard
Flights and hotels can be booked online. What’s hard is getting the managing director of a mid-sized German industrial company – or the head of purchasing at a Nordic retail chain – to set aside two hours for a foreign delegation they don’t know.
It works when the approach comes in their language, with a clear rationale and early enough – and when the other side can see what they will gain from the meeting. This is where our network and local presence make the difference.
We build a programme for your delegation or management team in which every meeting has a purpose: company visits, factory tours, expert presentations, interpreting and logistics – in the DACH region or in the Nordics.
Delivery
Delegation trips in five phases
Objective
What the trip should deliver: market insight, partners or a technology comparison.
Targets
We map and prioritise companies, organisations and experts.
Invitations
We reach out in the local language and book meetings well in advance.
Programme
Schedule, transport, venues, interpreting and materials for both sides.
Follow-up
A written summary, activation of contacts and agreed next steps.
Delegation trips: the most effective combination
A trade fair day with company visits built around it. The fair gives you a broad overview of the industry in a single day; the visits add depth and personal contact. See our trade fair services.
Questions
Frequently asked questions: delegation trips
Who are delegation trips for?
Industry associations, chambers of commerce, regional development agencies and the management teams of individual companies. We organise both group programmes and tailored trips for a single company.
What does the programme include?
Mapping and contacting target companies, booking meetings, company visits and factory tours, expert presentations, interpreting where needed, and practical logistics: transport, venues and scheduling.
The programme is built around the objective – whether that is gathering market intelligence, meeting partners or comparing technologies.
How early should delegation trips be booked?
Ideally several months in advance. Company calendars fill up early, and factory visits often need internal approval. During trade fair weeks, accommodation is also scarce.
Can the programme be combined with a trade fair visit?
Yes, and that is often the most effective format. A day at the fair gives a broad overview of the industry, and company visits built around it add depth. See also our trade fair services.
Do you also handle the reporting?
Yes. After the trip we deliver a written summary: whom you met, what was discussed, the next steps and who is responsible for what. A report for funders or members is also possible.
How long does a delegation trip usually last?
Two or three working days is the most common length. In practice, a day has room for two or three proper company visits once travel time and lunch meetings are included. A trip combined with a trade fair often lasts a day longer, because the stand tour and pre-booked meetings take their own time.
We always build the programme around the objective: an exploratory trip is shorter than one intended for negotiating with partners you already know.
What do delegation trips cost?
The programme work is priced separately from travel costs. Building the programme – mapping targets, outreach in the local language, booking meetings, scheduling and the follow-up report – is agreed as a fixed project fee that depends on the number of meetings and how new the industry is to us.
Flights, hotels and local transport are paid by the participants or directly by the client to the providers. Interpreting and on-site language support are optional extras. You receive a written proposal before we start, so there are no surprise invoices.
Related services
These work well together
Trade Fair Services
Choosing the right fair, pre-booked meetings, native-language sales work on the stand and systematic follow-up.
Partner & Supplier Search
We find, assess and approach distributors, importers, agents or suppliers – and support you in the negotiations.
B2B Lead Generation
We identify the right decision-makers, reach out in their language and report who is interested and who isn’t. You focus on selling.
Get in touch
Let’s start the conversation
Tell us where you want to grow – the DACH region or the Nordics – and we’ll work out the most sensible first step together. The first conversation is free and without obligation.